HostBook — Privacy Policy

Last Updated: November 3, 2025

1. Introduction

This Privacy Policy describes how HostBook ("we," "our," or "the App") handles information when you use our mobile application. HostBook is a property booking management application designed for property hosts to manage their properties, bookings, customers, and inquiries.

2. Information We Collect

2.1 Information You Provide

When you use HostBook, you may enter the following information, which is stored only on your device:

• Your name and business name
• Property details (name, location, photos, pricing)
• Booking information (customer names, phone numbers, dates, payments)
• Customer contact information
• Inquiry details and reminders
• App preferences (currency, theme, PIN)

2.2 Information We Do NOT Collect

HostBook is a local-first application. We do not:

• Send your data to any server
• Track your location
• Use analytics or tracking tools
• Share data with third parties
• Sell or rent your information
• Display ads

3. How Your Data Is Stored

All data you enter is stored locally on your device using your device's secure storage (IndexedDB). This data:

• Never leaves your device unless you explicitly share or export it
• Is protected by your device's built-in security
• Is additionally protected by an optional 4-digit PIN you set up
• Is deleted when you uninstall the app

4. Permissions We Request

HostBook requests the following permissions only when needed:

• Storage: To save backup files of your data when you choose to export them
• Camera/Photos: To upload property photos and customer document images (ID proofs)
• Phone: To open the dialer when you tap "Call" on a customer (we do not initiate calls)

5. Data Backup and Export

You can export your data as a JSON file at any time using the in-app backup feature. This backup file is saved to your device's storage and is your responsibility to manage. You can also import a previously exported backup file to restore your data.

6. Subscription and Payments

HostBook offers an optional Pro subscription. All payments are processed by Google Play Billing. We do not collect, store, or have access to your payment information. Please refer to Google's Privacy Policy for details on payment processing.

7. Third-Party Services

HostBook may open these external apps when you tap relevant buttons:

• WhatsApp: When sharing invoices, catalogs, or messages with customers
• Phone Dialer: When tapping a call button
• Google Maps: When viewing property locations
• Email/Messaging Apps: When sharing files

When you use these apps through HostBook, their respective privacy policies apply.

8. Children's Privacy

HostBook is intended for users aged 18 and over. We do not knowingly collect information from children under 18.

9. Data Security

While we cannot guarantee absolute security, we follow industry best practices:

• Optional 4-digit PIN protection
• Local-only storage (no internet transmission of data)
• Encrypted device storage (provided by Android)

10. Your Rights

You have full control over your data:

• Access: View all your data within the app
• Modify: Edit or update any information
• Delete: Delete individual records or all data via Settings → Delete All Data
• Export: Backup your data at any time

11. Changes to This Policy

We may update this privacy policy from time to time. The "Last Updated" date at the top of this page will reflect any changes. We encourage you to review this policy periodically.

12. Contact Us

If you have questions or concerns about this Privacy Policy or HostBook, please contact us at:

Email: sandeeppatel9099@gmail.com